Contracts and checkout

Updated June 28, 2026

Build the rental agreement from the order the customer is actually receiving

The document should reflect the live customer, date range, equipment, price, tax, deposit, fulfillment, and return expectations rather than repeat those details by hand.

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Checkout and return workflow with request, reserve, check out, return, and inspection steps

Quick answer

Reviewed June 28, 2026

Make the customer, organization, order, date range, fulfillment method, and contact details unambiguous. Customer and business identity. Rental start and end.

01

Identify the parties and rental
Make the customer, organization, order, date range, fulfillment method, and contact details unambiguous.
Customer and business identity
Rental start and end
Pickup or delivery
Billing and jobsite addresses

02

Describe the commercial and equipment terms
List products or units, quantities, variants, price, tax, deposit, payment, included accessories, and any order-specific notes.
Equipment schedule
Pricing and tax
Deposit and payment status
Condition and included items

03

Record acceptance and preserve the version
Issue a stable document, collect the required signature through a secure link, and retain the finalized PDF with the order history.
Issue date and version
Signer identity and consent
Signed timestamp
Final PDF and order relationship

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Use the same checks inside RentalBench

Checkout and returnsConnect agreement fields to checkout, return, inspection, and item readiness states.Deposits and paymentsKeep deposit requirements and payment status visible before equipment leaves.Item trackingAttach the exact physical unit, SKU, status, and assignment to each rental order.

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Resource guide

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Inventory, SKUs, and item status

Availability, reservations, and due-back dates

Orders, deposits, checkout, and returns

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