Manage variants and stock
Watch: Add a product variant
Create a variant and add the physical rental stock it needs. · 0:36
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To add an option to an existing rental product, open the product and choose Variants.
Enter the option name and its value. Here, we'll add a kit configuration with dust collection. Add the variant and confirm it appears in the list.
An extra variant on an existing rental product still needs physical stock. Open Stock, select the new variant, keep Available as the status, and add an item.
The stock table now shows the generated SKU and the selected variant. Check the available quantity so staff can reserve the new configuration on an order.
Variants distinguish meaningful versions of one product, such as Power: 18V, Color: Black, or Size: Large. Add or edit variants from the product page and optionally give each variant its own images.
For rental products, every physical item belongs to a location and, when variants exist, to one variant. Add units from the relevant variant and review each unit’s generated SKU and status. Rental SKUs use uppercase product and variant components plus a three-digit sequence, such as CORDLESS-SAW-18V-001.
For consumables, stock belongs to the product variant rather than to individual units. Enter quantity on hand for each location. Available quantity is quantity on hand minus units held by reserved orders. Checkout permanently deducts the quantity; a return workflow does not apply.
Archiving a variant removes it from active selection and also hides its rental units. Historical orders retain their variant and SKU snapshots.
Add a variant and make it rentable
- Open the existing product at the intended location.
- Add a variant with its option name and value, then save it.
- For a rental product, add physical stock items under that variant. A variant added after product creation does not add rental stock by itself.
- Confirm each rental unit has a SKU and the expected location and status.
- For consumables, enter the variant SKU and quantity on hand instead of creating physical rental items.
- Add variant-specific photos where appropriate and check the storefront variant selection.
If the new variant cannot be ordered, first check its physical stock or quantity at the selected location, then check archive status and overlapping bookings. Product-level QR codes identify the product; they are distinct from the unique codes for individual rental units.